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Privacy Policy

American Legion Gaming Privacy Policy

American Legion Gaming, Department of California (“ALG,” “we,” “us,” or “our”) respects the privacy of veterans, service members, members of The American Legion Family, volunteers, applicants, and other individuals who use our websites, Discord community, membership and verification systems, and related services.

This Privacy Policy explains what information we collect, why we collect it, how it may be used and shared, and the choices available to you.

This Privacy Policy applies to algvets.org, including the membership application at algvets.org/join, ALG verification systems, ALG-operated Discord integrations, and other ALG services that link to this Policy.

1. Information We Collect

The information we collect depends on how you interact with ALG.

A. Website and Contact Information

We may collect information you provide directly to us, including:

  • First, middle, and last name
  • Email address
  • Telephone number
  • Mailing address
  • City, state or province, ZIP or postal code, and country
  • Date of birth
  • Gender, when requested
  • Messages or other information you choose to submit
  • Newsletter and communication preferences
  • Volunteer or program information

B. American Legion Membership Applications

ALG provides an online process through which eligible individuals may apply for membership in The American Legion.

The current membership application may collect information including:

  • Full name
  • Gender
  • Date of birth
  • Mailing address
  • Telephone number
  • Email address
  • Recruiter’s name, when applicable
  • Military branch
  • War era or qualifying service period
  • Certification concerning qualifying military service
  • DD214 or other military-service documentation
  • Membership-related information
  • Payment and transaction information
  • Messages or information voluntarily provided with the application

The current application requires applicants to certify qualifying military service and may require a DD214 or other documentation supporting eligibility. Applicants are instructed to redact sensitive information such as Social Security numbers before uploading documents. American Legion Gaming

Submission of an application and payment of dues do not necessarily guarantee acceptance into The American Legion. Membership applications may be subject to eligibility verification and applicable membership procedures. American Legion Gaming

C. Military-Service Documents

For American Legion membership purposes, ALG may collect documents used to establish qualifying military service.

These may include:

  • DD Form 214
  • Military discharge documents
  • Active-duty or service documentation
  • Other appropriate proof of qualifying military service

Military documents can contain sensitive personal information. Applicants should redact information that is not necessary to determine eligibility, including:

  • Social Security numbers
  • Financial account information
  • Medical information not relevant to eligibility
  • Other sensitive identifiers not needed for membership verification

Military-service documentation submitted to ALG is used for membership eligibility review, related administration, recordkeeping, security, and other legitimate organizational purposes.

Users should submit military records only through an ALG-designated membership or verification process.

D. GOVX Military Verification

ALG may offer a separate military-verification process through GOVX.

GOVX verification is different from the American Legion membership application process described above.

When you choose GOVX verification, the underlying documents or evidence used by GOVX to establish your status are provided to GOVX and processed by GOVX under its own policies and procedures.

ALG may receive information from GOVX necessary to determine eligibility for ALG services and benefits, which may include:

  • Whether verification was approved, pending, unsuccessful, or otherwise incomplete
  • A GOVX or provider-specific user identifier
  • Verified military affiliation or eligibility category
  • Verification date or related timestamps
  • Other limited information authorized by you and necessary for the verification process

ALG does not need to receive your DD214 or other military-service documents from GOVX in order to use a GOVX verification result.

Information or documents that you separately submit directly to ALG for American Legion membership are governed by the membership provisions of this Privacy Policy.

E. American Legion Membership Verification

Military-service verification and American Legion membership verification are separate determinations.

When verifying existing American Legion membership, ALG may collect or maintain information such as:

  • Name
  • Membership number
  • Post affiliation
  • Department affiliation
  • Membership status or membership year
  • Verification status
  • Date of verification
  • Reviewer information
  • Administrative notes reasonably necessary to document the verification

A successful military verification through GOVX does not by itself establish that someone is a member of The American Legion.

F. Discord Information

ALG operates an online community through Discord and may use Discord bots and integrations to manage verification, access, roles, benefits, and community features.

Depending on the feature used, we may process information including:

  • Discord user ID
  • Discord username
  • Discord display name
  • Server membership
  • Discord roles
  • Verification status
  • The source of a verification
  • Verification timestamps
  • Role-assignment status
  • Benefit eligibility
  • Benefit redemption or claim status
  • Information necessary to detect duplicate accounts, fraud, or misuse

ALG may associate a Discord account with an ALG verification or membership record so that appropriate roles can be assigned.

G. Discord Roles and Eligibility

Depending on the applicable verification process, ALG may use verified information to assign Discord roles.

For example, a qualifying military verification may establish eligibility for roles such as:

  • Verified Veteran
  • Nitro Eligible

Separate American Legion membership verification may establish eligibility for additional roles, including:

  • Verified Legionnaire
  • Verified Veteran
  • Verified Legion Family
  • Nitro Eligible

Role names, eligibility requirements, and benefits may change as ALG programs evolve.

ALG may maintain information regarding which verification process established a particular role or eligibility status.

H. Benefits, Giveaways, and Discord Nitro

ALG may provide benefits to eligible community members, including Discord Nitro, giveaways, memberships, promotional items, event opportunities, or other benefits.

We may collect or maintain information necessary to:

  • Determine eligibility
  • Track issuance or redemption
  • Prevent duplicate claims
  • Detect fraud or abuse
  • Administer limited-quantity benefits
  • Maintain appropriate records

Verification status and benefit redemption status may be maintained separately.

I. Payment Information

ALG’s membership application currently includes payment of American Legion membership dues. American Legion Gaming

When a payment is made, payment information may be processed by a payment processor or other service provider used to complete the transaction.

ALG may maintain information associated with the transaction, such as:

  • Payment status
  • Amount paid
  • Transaction date
  • Transaction or receipt identifier
  • Membership application associated with the payment
  • Refund status, when applicable

Payment-card information is subject to the security and processing practices of the applicable payment provider.

Users should not send payment-card numbers or financial account information to ALG through email, Discord, or other channels not specifically designed for payment processing.

2. Information Collected Automatically

When you visit an ALG website or use online services, certain technical information may be collected automatically.

This may include:

  • IP address
  • Browser type
  • Device information
  • Operating system
  • Referring page or website
  • Pages visited
  • Approximate visit times and duration
  • Error and security logs
  • Cookie or similar technology identifiers

We may use cookies, analytics services, security services, and similar technologies to operate, secure, understand, and improve our websites and services.

3. How We Use Information

ALG may use information for purposes including:

  • Processing American Legion membership applications
  • Establishing eligibility for American Legion membership
  • Reviewing military-service documentation
  • Verifying military status
  • Verifying American Legion membership
  • Linking a verification with the correct Discord account
  • Assigning appropriate Discord roles
  • Determining eligibility for programs and benefits
  • Administering Discord Nitro or other benefits
  • Preventing duplicate benefit claims
  • Managing the ALG Discord community
  • Providing user and member support
  • Communicating regarding an application or verification
  • Processing membership dues
  • Processing refunds where appropriate
  • Maintaining organizational and administrative records
  • Preventing fraud, misuse, impersonation, and abuse
  • Investigating security incidents
  • Maintaining audit records
  • Measuring program participation
  • Improving ALG programs and services
  • Sending newsletters or communications where requested or otherwise permitted
  • Complying with applicable legal and organizational requirements

ALG does not treat GOVX military verification as proof of American Legion membership.

4. How We Share Information

We may disclose information when reasonably necessary to operate ALG services, administer membership, complete verification, or comply with legal obligations.

Recipients may include:

The American Legion and Affiliated Organizations

Information associated with an application for American Legion membership may be provided to appropriate American Legion entities, officers, staff, Posts, Departments, membership administrators, or other authorized individuals as necessary to process and administer membership.

GOVX

When you choose GOVX verification, information necessary to initiate and complete the verification may be exchanged between ALG and GOVX.

Information you provide directly to GOVX is also governed by GOVX’s privacy practices and terms.

Discord

Information necessary to operate ALG’s Discord community, authenticate users, assign roles, and administer community access may be exchanged with Discord through its services and APIs.

Discord separately processes information under its own privacy policy and terms.

Payment Providers

Payment and transaction information may be processed by payment processors and financial-service providers used to complete membership dues or other authorized transactions.

Technology and Service Providers

We may use vendors or providers for services such as:

  • Website hosting
  • Cloud infrastructure
  • Email delivery
  • Forms
  • Database hosting
  • Security
  • Anti-fraud services
  • Analytics
  • Communications
  • Technical support

We provide such services only with information reasonably necessary for their function.

Legal and Safety Purposes

We may disclose information if reasonably necessary to:

  • Comply with law, legal process, or a valid governmental request
  • Protect the rights, property, or safety of ALG, The American Legion, our users, or others
  • Investigate suspected fraud or abuse
  • Respond to security incidents
  • Enforce applicable policies and terms

5. Sale and Advertising Use of Personal Information

ALG does not sell military-service documents or membership verification records to advertisers.

ALG does not use DD214s or other military-service documentation for unrelated advertising purposes.

We do not provide military-service documents submitted for membership verification to third parties for their independent marketing purposes.

Information may be used to communicate about ALG or American Legion programs where permitted by law and consistent with the purposes for which the information was collected.

6. Data Minimization

ALG seeks to collect only information reasonably necessary to administer its programs.

In particular:

  • GOVX verification should be configured to return only information reasonably necessary to establish eligibility.
  • Applicants submitting military-service records to ALG should redact unnecessary sensitive information.
  • ALG does not require an applicant’s Social Security number to be visible on a military-service document submitted through the membership application.
  • Verification records should contain only the information reasonably necessary to document the result and administer related services.

7. Data Retention

ALG retains information for as long as reasonably necessary for the purposes for which it was collected, taking into account operational, membership, security, fraud-prevention, accounting, dispute-resolution, and legal considerations.

Different categories of information may be retained for different periods.

Membership Records

Information associated with an American Legion membership application may be retained as reasonably necessary to process and document membership and maintain appropriate organizational records.

Military-Service Documentation

DD214s and other documents submitted directly to ALG for American Legion membership may be retained for the period reasonably necessary to:

  • Review and establish eligibility
  • Process the membership application
  • Maintain appropriate membership records
  • Resolve questions concerning eligibility
  • Investigate fraud or misuse
  • Meet organizational or legal recordkeeping requirements

ALG seeks to avoid retaining unnecessary sensitive information.

GOVX Verification Records

ALG may retain the verification result and related information necessary to document why a user received access, a Discord role, or another benefit.

Documents supplied directly to GOVX are not part of ALG’s GOVX verification records merely because GOVX provides ALG with a verification result.

Benefit Records

ALG may retain information concerning benefit eligibility and redemption for a reasonable period to prevent duplicate claims and administer program limits.

Security and Audit Records

Security, access, and administrative logs may be retained as reasonably necessary to investigate incidents and protect ALG systems.

8. Information Security

ALG uses reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, disclosure, alteration, misuse, or destruction.

Safeguards may include, where appropriate:

  • Access controls
  • Restricted administrative access
  • Authentication
  • Secure connections
  • Logging and auditing
  • Role-based permissions
  • Vendor security controls
  • Separation of verification functions
  • Protection of authentication credentials and API secrets

No Internet-connected system can be guaranteed to be completely secure.

Users should not send Social Security numbers, passwords, financial account information, unredacted military documents, or other highly sensitive information through email, Discord direct messages, or other channels not specifically designated for that information.

9. Third-Party Services

ALG relies on third-party platforms and service providers.

These may include services such as:

  • GOVX
  • Discord
  • Payment processors
  • Website and cloud hosting providers
  • Email providers
  • Analytics and security providers

These organizations operate under their own terms and privacy practices.

ALG is not responsible for the independent privacy practices of third-party websites or services.

10. Communications and Newsletter Subscriptions

Users may choose to subscribe to ALG communications.

The ALG website may allow users to select topics of interest, including gaming news, events, volunteer opportunities, employment-related information, and giveaways. American Legion Gaming

You may unsubscribe from nonessential marketing or newsletter communications using the unsubscribe method provided in those messages.

Transactional, security, membership, or verification-related communications may still be sent when necessary to provide a requested service.

11. Verification Is Optional for Some Services

You may choose not to complete a GOVX or other optional verification process.

However, certain Discord roles, channels, benefits, giveaways, programs, or other services may be available only to individuals whose eligibility has been verified.

American Legion membership applications separately require evidence sufficient to establish membership eligibility.

12. Accuracy and Correction

You are responsible for providing accurate information when submitting an application or requesting verification.

If you believe information ALG maintains about you is inaccurate, you may contact us using the information below.

We may require reasonable steps to verify your identity before making changes to sensitive records.

13. Privacy Requests

You may contact ALG to ask about personal information we maintain about you or request that information be corrected or deleted.

Certain information may need to be retained despite a deletion request when reasonably necessary for:

  • Membership administration
  • Legal obligations
  • Transaction records
  • Fraud prevention
  • Security
  • Benefit-redemption records
  • Establishing or defending legal rights
  • Other legitimate organizational purposes

We may need to verify your identity before processing a privacy request.

14. California Residents

Individuals residing in California may have privacy rights under applicable state law.

Depending on the organization involved, the type of information, and the circumstances, those rights may include the ability to request information about personal data, request correction or deletion, or obtain information about how data is used or disclosed.

Some nonprofit organizations and certain types of information may be outside the scope of particular California consumer privacy statutes.

Regardless of whether a particular statutory right applies, ALG may consider reasonable privacy requests consistent with organizational, legal, security, membership, and recordkeeping requirements.

15. Children’s Privacy

ALG’s military verification and American Legion membership processes are not directed to children under 13.

ALG does not knowingly solicit children under 13 to provide military-service documentation or apply for American Legion membership through these systems.

Other American Legion Family or youth programs may be governed by separate processes and policies.

16. Fraud, Abuse, and Account Integrity

ALG may use verification, membership, Discord, technical, and benefit-redemption information to identify and prevent:

  • Impersonation
  • Fraudulent verification
  • Duplicate benefit claims
  • Multiple-account abuse
  • Unauthorized access
  • Manipulation of verification systems
  • Other violations of ALG community rules or program requirements

Verification status may be suspended or reviewed where reasonably necessary to investigate suspected abuse.

17. Changes to This Privacy Policy

ALG may update this Privacy Policy as our services, verification systems, technology, legal requirements, or organizational practices change.

When we make changes, we will update the Last Updated date above.

Material changes may also be communicated through the website, Discord, email, or another appropriate method.

18. Contact Us

Questions about this Privacy Policy or requests concerning personal information may be directed to:

American Legion Gaming
Website: https://algvets.org
Email: hq [at] americanlegion.gg